Since 2018, ApprovalMax has been working with businesses globally to streamline their approvals and accounts payable processes. To help businesses get paid faster, we’ve released a series of features to help manage the accounts receivable process; from sales quotes through to sales invoices.

Getting started with sales quotes in ApprovalMax

To help you remove the time, hassle and stress from your invoicing process, businesses using Xero can now use ApprovalMax to create, approve, and send sales quotes to customers. Customers can accept the quote without needing to access ApprovalMax. This gives sales teams more visibility over which sales quotes have been accepted and which ones need to be followed up on.

Here’s a step-by-step breakdown of a typical workflow in ApprovalMax for sales quotes:

1. Create quotes

Prepare quotes faster with quote templates. Benefit from overall consistency while speeding up the quote creation process.

2. Approve quotes

Ensure quote accuracy with internal approval. Handy for approving discounts, resources, delivery dates, job details and more.

3. Send quotes‍

Easily share quotes with your customers. No need to email the quote – ApprovalMax sends it automatically once it’s fully approved.

4. Accept quotes

See when a customer accepts the quote. Allow sales to track the status of quotes and follow up on them.

Once this workflow is complete, create a similar workflow to move the sales quote over to a sales invoice.

Sales Invoices in ApprovalMax

To help save time and keep things moving, our accounts receivable invoicing process workflow has been built with layers of smart automation.

Here’s a step-by-step breakdown of a typical workflow in ApprovalMax for sales invoices

1. Create invoices

Quickly turn quotes into a sales invoice. Benefit from design and detail consistency while speeding up the invoice creation process.

2. Approve invoices

Approve details before sending to customers. Good for approving the total amount and whether goods or services have been fulfilled.

3. Send invoices

Easily share invoices with customers. The invoice is sent to the customer straight away once it’s fully approved.

Why use ApprovalMax for accounts receivable processes?

We’ve built these new features to help organisations gain better financial controls over their accounts receivable process. ApprovalMax will help you and your client’s business to:

Say goodbye to manual approvals

Such as emails, personal messages, phone calls, and paper based approvals.

Speed up approvals

Remove the manual burden that comes with sales quotes and invoices, and have more visibility over your documents and where they sit. With ApprovalMax, 50% of requests are approved in less than one day.

Reduce errors

Cut down on AR errors and manual handling by using an automated process and organised workflow for sales quotes and sales invoices.  

Get the full picture of the AR cycle

With ApprovalMax, it’s easy to see who has created a sales quote or an invoice, plus who has approved or rejected it. You can even see what’s been accepted and what’s pending, which gives you a tidy view of what’s going on at any point in the AR cycle.

Protect you and your client’s business

Confirm and approve details of the job such as service availability and delivery dates when billing, and sign off on important details to keep everyone on the same page. Further protect you and your client’s business with automated audit trails of the agreed quote that’s been approved by internal departments.

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“Many businesses have customer facing staff preparing quotes and invoices, but these need to be reviewed before they get sent to the customer. This can create a bottleneck in the process and result in lost business. ApprovalMax speeds up the time it takes for quotes and invoices to get created and sent to  the customer, helping increase cash flow.”

Justin Campbell

Solutions Engineer at ApprovalMax

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