Managing multiple entities can be time-consuming for accountants and advisors, especially when it involves updating company data one by one. We understand how cumbersome this can be, which is why we’re excited to introduce our new Bulk Update feature. This highly requested functionality allows you to update multiple entities simultaneously with just a click, streamlining the process and saving valuable time.

The Bulk Update feature not only speeds up the process but also provides real-time visibility into the status of updates via the top navigation bar, making it easier than ever to keep your data current and accurate.  

What’s new with Bulk Update?

The Bulk Update feature brings several key enhancements to Fathom’s platform, focused on efficiency and improving our user experience. Here’s what you can expect:

Bulk Update & Queue Manager

Fathom’s Bulk Update feature allows users to update financial data across multiple entities at once, rather than individually. Updates are triggered from the My Companies page or the Consolidated Group landing page, ensuring that both standalone companies and subsidiaries in a group are covered. Once an update is initiated, the status is displayed in the top navbar, which can be expanded to see detailed progress.

This feature applies to cloud-based systems such as Xero, QuickBooks Online, Sage, and MYOB, but excludes Excel and QuickBooks Desktop data. You will also see updates for companies with divisions, though these may take slightly longer to process due to the additional data involved. While updates are in the queue or in progress, you can continue using Fathom without disruption.

New My Companies page

Alongside the Bulk Update functionality, we’ve redesigned the My Companies page for a more intuitive experience. A new Update Companies icon is now located in the lower left sidebar, allowing you to trigger bulk updates easily. We’ve also added sorting and filtering options, as well as a new “last synced” column as a handy view of when data was last updated. These enhancements make it easier to search, sort, and filter companies, while also giving you quicker access to recent reports from a newly placed sidebar.

Consolidated Group landing page

We’ve also revamped the Consolidated Group landing page, introducing similar updates to improve functionality. You can now initiate bulk updates for all entities within a consolidated group from this page, making group-level data management faster and more efficient. The new sorting and filtering options allow you to zero in on specific companies within the group, streamlining your workflow even further.

Time-saving & error management

The Bulk Update feature is designed with time efficiency in mind. Not only does it allow accountants and advisors to save time by automating tedious updates, but it also provides real-time feedback on any errors or failures. Users can easily re-authorise or retry updates directly from the Failed tab in the queue details modal. Additionally, companies that are in the update queue are locked only while updating, ensuring that others in your team can continue working without disruption.

Permissions & Access

Only admins and advisors/editors will see the Update Companies icon, and companies cannot be queued by more than one user at the same time. This has been done to ensure streamlined workflows and prevent conflicts during the update process. Manual updates can still be performed and will be prioritised ahead of bulk updates.

While this feature is available in beta testing, you can be among the first to use Bulk Updates by enabling the beta features through your Beta features tab in the Organisation Settings (if you cannot see this option in settings, the Administrator for your Fathom account can organise this for you).

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Fathom’s new Bulk Update feature is another step in our journey to helping accountants and advisors work more efficiently and effectively. By simplifying the process of keeping data up to date across multiple entities, Fathom allows you to focus on what matters most – providing valuable insights to your clients and driving better business outcomes.

If you’re part of the Beta group, we’d love to hear your feedback as we continue refining this feature. Stay tuned for future updates!