Finlert have released an exciting new app in the accounting space that allows you to keep Stripe invoices in sync with Xero to give you more accuracy, save you hours per week and avoid mistakes! SubSync by Finlert is here to help you focus less on manual errors, and more on core business and management!

In this blog post, we go through a SubSync customer case study, and how using this app has completely changed their business.

Buildpass is the easy-to-use all-in-one software solution for managing construction sites. Providing a modern and simple way to complete, store and communicate site based documentation including SWMS, inductions, tickets, attendance and checklists, Buildpass’s SaaS software is used by hundreds of construction companies across Australia and New Zealand.

The Challenge

The Buildpass team uses two of the leading software solutions to underpin their revenue and financial operations. Stripe is used for subscription management and payments, and Xero, Australia's # 1 SaaS accounting platform, is used as their accounting software.

While setting up subscriptions and taking payments is made easy by Stripe, getting the required level of detail in their Xero financial reports proved a challenge for BuildPass. On a regular basis the BuildPass accounts team would manually create invoices in Xero - this would take up to 4 hours per week.

While this might seem like a simple task, there were also issues with miscoding of Stripe products to incorrect Xero accounts which can provide misleading reports. In addition, any modification to Stripe subscriptions would need to be manually updated in Xero. Attempts had been made to use automation tools,however challenges with tax rates and modifications resulted in lots of manual workarounds.

The Solution

BuildPass were already using LeaveCal by Finlert to manage visibility of their staff availability, so when the team discussed looking at implementing SubSync byFinlert, the BuildPass team were keen to explore the possibilities.

Leveraging SubSync to automatically create Stripe invoices in Xero, BuildPass also benefits from the two-way sync which includes payment and voided invoices. This allows full visibility of Stripe invoices from within Xero. By using SubSync by Finlert, BuildPass is able to focus more time on their core business and management is less concerned about manual errors.

Getting Started

Connecting Stripe and Xero into SubSync takes less than 5 minutes. SubSync requires an API key from Stripe and a Xero file to be authenticated - it even supports Xero SignIn and Xero’s single-click SignUp process.

Once connected, companies can choose to allocate invoice line items to a Xero Product or a Xero Account.

For Buildpass, Stripe products have been mapped to Xero accounts. Once connected, any new invoices created in Stripe are automatically created in Xero.

If you'd like to find out more about how SubSync by Finlert could benefit your accounting firm, and work within your current App Stack, get in touch with us, or book a meeting here.

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